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ROUTE ACCOUNTING

The financial backbone of your distribution business.

Track every delivery, invoice, payment, and return with the cleanest data your back office has ever seen. RAS replaces the spreadsheets, manual reconciliations, and end-of-week panic with a single source of truth.

Ohanafy · RAS
Live
Today · End of day
Closeout · Apr 28
Invoices
142
posted live
Deliveries
118
6 exceptions
Payments
$84,210
+12% week
AR aging · 30d
On time
Recent invoices
12
  • INV-8472Gulf Distribution
    $24,180Paid
  • INV-8473Coastal Liquor
    $8,940Posted
  • INV-8474Southside
    $3,210Aging 14d
By the numbers
−25%
invoice errors caught before they ship
+30%
faster end-of-day route reconciliation
100%
real-time visibility into route economics
Capabilities

Everything route accounting should have been.

Delivery management

Every can, accounted for from warehouse to bar.

Drivers confirm deliveries on the truck, with signature capture, exception handling, and live status the office can see. No paperwork comes back.

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Route 12 · Driver: M. Alvarez
On route
Stops · 5 of 7
Gulf Coast loop
  • 1Backwater Bottle
    Delivered
  • 2Coastal Liquor
    Delivered
  • 3Gulf Distribution
    In transit
  • 4Southside Wine
    Exception
  • 5Harbor Package
    ETA 2:40
Invoicing & billing

Generate accurate invoices the moment a route closes.

Invoices post the second a delivery is confirmed. Pricing, promotions, and tax already applied. No more end-of-day reconciliation marathons.

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INV-8472 · Gulf Distribution
Posted
Auto-generated · 14:22 PT
Route 12 closeout invoice
Auto-billed
LineQtyPriceTotal
  • Modelo Especial 24pk24$34.00$816.00
  • Corona Extra 36pk36$28.00$1,008.00
  • Pacifico 18pkBOGO18$22.00$396.00
Invoice total
Tax + promotions auto-applied
$24,180.00
Payment tracking

See who paid, who's late, and who's ghosting before AR finds out.

Live AR aging, automatic reminders, and a clean view of which accounts are tightening. Get paid faster without burning the relationship.

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AR · Aging
Live
Outstanding · All accounts
$242,540
DSO 21 days
Current
$184,210
1-30
$42,180
31-60
$12,940
60+
$3,210
  • Gulf Distribution
    Paid 2d ago$24,180
  • Coastal Liquor
    Due in 4d$8,940
  • Southside Wine
    14 days late$3,210
  • Harbor Package
    62 days late$1,840
Inventory visibility

Know exactly what's on every truck, in every warehouse, at every account.

One inventory ledger across DCs, route trucks, and field stock. Reconcile in seconds. Stop discovering shortages at the loading dock.

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Inventory · Live ledger
Synced
Across 2 warehouses · 1 truck
528 cases on hand
FullLowOut
TRK-12
Modelo 24pk
42 cs
TRK-12
Corona 36pk
38 cs
TRK-12
Pacifico 18pk
6 cs
WH-01
Sierra Nevada
210 cs
WH-01
Fort George
22 cs
WH-01
Allagash
0 cs
WH-02
Thundering
88 cs
WH-02
Hop Valley
122 cs
Returns processing

Handle returns and credits without the manual matching headache.

Returns auto-match to the original invoice. Credits flow through automatically. Your AR team stops being a forensics team.

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Returns · Today
3 matched
Auto-matched to original invoice
4 returns · $312.00 credit
75% auto-resolved
  • RTN-2841
    Coastal Liquor
    Damaged · 4 cs
    $136.00Matched
  • RTN-2842
    Gulf Distribution
    Mis-pick · 2 cs
    $68.00Matched
  • RTN-2843
    Southside Wine
    Quality · 1 cs
    $24.00Matched
  • RTN-2844
    Harbor Package
    Expired · 3 cs
    $84.00Review
Route-linked analytics

Connect every metric back to the truck, the rep, and the day.

Margin per stop. Cases per hour. Revenue per route. Slice every number by the truck that drove it and the rep who closed it.

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Analytics · Route economics
Live
Margin per stop · 14d
$14.82 average
+12% vs prior
  • Route 12 · M. Alvarez
    118 cs/hr$1,840
  • Route 7 · D. Patel
    94 cs/hr$1,420
  • Route 3 · K. Nguyen
    82 cs/hr$1,180
  • Route 18 · J. Reyes
    68 cs/hr$940
Gulf Distributing operations team
Built for beverage. Live with operators across the country.
Gulf Distributing operations team
Integrations

Plays nice with the systems you already run.

Salesforce
Sage Intacct
QuickBooks
NetSuite
SAP
EDI

Stop reconciling. Start running the business.

Book a 30-minute demo. We'll show you RAS running on real beverage distribution data.